Welcome to Department of Children and Families SPARC

 

 

New Financial Manager Training Presentation - Using SPARC and Cost Pools 

This presentation was created for the Wisconsin Human Services Financial Managers Association (WHSFMA) New Employee Orientation on September 19, 2018.

 

SPARC System and Website Updates

We have added the ability for you get your agency's  information on an individual report. Check out your Agency Reports on the Agency Dashboard.

Final reports for contracts that ended December 31, 2017 are due April 2, 2018 (due to March 31, 2018 being a Saturday).

DCF Funding Sources for 2017 have been published.

The County RMS and Cost Allocations report has been published and will be updated daily just like the other reports. 

Closing Grants on SPARC and Filing Final Reports

The SPARC system allows you to revise reports for 90 days which is consistent  with most contract terms. After reconciling the grant expenditures and payments enter the final numbers on the report for the last month of the grant,

For example, for contracts ending in June 2017, agencies have till 9/30/17 to submit their final expense to close out the contracts.   To close out a contract ending in June, select JUNE 2017 as an expense month/year,  open the report and only change the amount on lines that need to be revised. If no revisions are needed,  no actions are needed.  DCF will run the close out payment in mid-October,

SPARC Best Practice

The SPARC system will time out after 20 minutes of no activity. Remember you can submit data multiple times. We recommend clicking on the submit button often.  Then your entries will be saved in the event  you are interrupted to take care of another task. If an entry changes, just reentered the data and click submit.

Training Presentation - Using SPARC and Cost Pools 

This presentation was created for the Wisconsin Human Services Financial Managers Association (WHSFMA) conference May 2017

Training Presentation - RMS RMTS  Rosters and Cost Pools 

This presentation was created for the Wisconsin Human Services Financial Managers Association (WHSFMA) conference May 2018

CORe Data

 2016 CORe Data can be found in the Reports Section.

SPARC Basics

SPARC is the DCF system for monitoring and paying grant contracts to DCF sub-recipients.

Coding Structure

The following codes and their definitions will be the same for most agencies

  • Contract code
  • Line Code
  • Class Code

The relationship of above codes will stay the same.

Process

  • SPARC will be a Replacement System.
  • Docusign will continue to be the contract process.
  • Supplier due dates for reporting expenses will remain the same.
  • Contract payment dates from DCF will remain the same.
  • Contracts will appear in the Reports tab when approved by DCF not when signed by agency.
  • Payments will continue to be processed only after agency signs contract using docusign.
  • Users accessing SPARC will use their WIEXT ID. If a user does not have a WIEXT ID, they will need to set one up.