Tribal Contract Codes

Category Contract Code Contract Code Description Line Code Line Code Description Definition and Examples of Allocatable Activities
Child Care 5831 TR Child Care Certification 5831 TR Child Care Certification

Charge all costs associated with Initial Certification, Relocation or Recertification of child care providers to this line. Include staff time spent screening applicants, providing orientation sessions to potential providers and costs for site visit inspections, including travel.  Include cost of items purchased, printing and mailing costs for provider tool kits and other certification materials. Include staff time spent providing technical assistance, monitoring compliance, issuing compliance statements, handling noncompliance issues, issuing non-compliance statements, and issuing warning letters, provider sanction/enforcement notices, and revocations.  Include costs for certification administrative reviews.  Include time spent investigating and documenting complaints about providers. 

Charge certification-related training and related travel costs to this line.

Certification Subcontracts and costs related to subcontracting for certification services should be charged to this line.

Child Care 5831 TR Child Care Certification 5833 TR Child Care Certification Fees Collected (Negative) Report all fees collected from certified providers on this line. Include fees collected for Initial Application, Relocation and Recertification (if charged by the agency or subcontract agency).  Fees are not allocated and must be reported as a negative amount on 5833.  Tribes should not net out fees against expenditures reported on 5831.
Child Care 5840 TR Child Care Provider and Client Fraud Prevention and Investigation Services 5841 TR Child Care Client and Provider Fraud Preventions and Investigation Services Report staff time spent on fraud prevention, investigation and enforcement. Include time spent developing and using error prone profiles, and conducting any special front-end verifications for fraud purposes.
Child Care 5852 TR Child Care Administration and Operation 5832 TR Child Care Eligibility and Authorizations

Report all costs associated with eligibility and authorization activities.  This includes staff time spent processing applications, verifying eligibility, documenting child care needs, determining parental co-payment amounts and entering authorizations codes.  

Reports all Shares subsidy (except fraud) staff training and related travel costs to this line.

Child Care 5852 TR Child Care Administration and Operation 5834 TR Child Care Hearings and Other Hearings include time spent preparing for or participating in administrative appeals or judicial hearings. Include the costs for providing formal training to providers on Shares attendance reporting.  (Usually a State function)
Charge any other Shares-related child care costs not covered on the lines above to this line.
Child Care 5852 TR Child Care Administration and Operation 5850 TR Child Care Administrative Services

Administrative Services include tribal agency accounting services, audit services, and other costs for goods and services related to agency oversight and administration.

Charge AMSO and Indirect Costs to this line.

Charge allocated costs for Single Audit and costs for coordinating resolution of single audit findings to this line.

Domestic Abuse 5102 TR Domestic Abuse/Childrens Service 5102 TR Tribe Domestic Abuse/Children's Service  
Domestic Abuse 5104 TR Menominee Domestic Abuse Basic Service 5104 TR Menominee Domestic Abuse Basic Service  
Domestic Abuse 5140 TR Tribe Domestic Abuse Shelter 5140 TR Tribe Domestic Abuse Shelter  
Domestic Abuse 5145 TR Tribe Domestic Abuse Supplemental Services 5145 TR Tribe Domestic Abuse Supplemental Services  
Domestic Abuse 5146 TR Tribe Enhance Domestic Abuse Supplemental Services 5146 TR Tribe Enhance Domestic Abuse Supplemental Services  
Domestic Abuse 9146 TR Tribe Enhance Domestic Abuse Supplemental Services - Agency Match 9146 TR Tribe Enhanced Domestic Abuse Supplemental Services - Agency Match  
Independent Living 5120 TR Tribe Independent Living 5120 TR Tribe Independent Living  
Independent Living 5121 TR Tribe Education and Training 5121 TR Tribe Education and Training  
Other 5350 TR Child Welfare Homeless Youth and Runaway 5350 TR Tribal Child Welfare Homeless Youth and Runaway Services  
Other 5377 TR Kinship Care Benefits 5377 Tribal Kinship Care Benefits  
Other 5380 TR Kinship Care and Long Term Care Assistance 5380 Tribal Kinship Care Assessments  
Other 5540 TR Brighter Futures Initiative 5540 TR Tribal Brighter Futures Initiative  
Other 6530 TR Tribe Family Services Tribal Block Grant 6530 Tribal Family Services Block Grant